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PowerPoint Summary

View a summary of the Sabbatical Program workshop.

Extramural Support

See a list of Fellowships and Sabbatical Supports.

A. Background and Purpose:

The purpose of the University of Wisconsin System Faculty Sabbatical Program is to enable recipients to be engaged in intensive study while on leave of absence in order to become more effective teachers and scholars and to enhance their service to the University. This privilege is granted to faculty members on the merit of their past academic contributions. Priority is given to sabbatical leave projects that contribute to the professional growth of the proposer. These projects often demonstrate both scholarly activity and faculty renewal.

B. Eligibility:

In this Guide, the word "sabbatical" is used to refer to the professional leave program authorized by s. 36.11(17), Wisconsin Statutes. A faculty member is eligible for a sabbatical award under the following terms:

  1. A faculty member must have completed six or more years of full-time instructional service, or its equivalent, in the UW System and not have taken a sabbatical within the UW System during the previous six years of full-time service, or its equivalent.

  2. Leaves of absence, regardless of source of funding (including personal resources), will be excluded in determining a faculty member's years of full-time service.

  3. Preference shall be given to those making significant contributions to teaching and who have not had a leave of absence, regardless of source of funding, in the previous four years.

  4. A sabbatical will not be awarded to a faculty member who will not return to a permanent position in the year following the sabbatical leave.

C. Types of Sabbaticals:

Two types of sabbatical leaves are available to faculty members:

  1. A faculty member may take a sabbatical leave for an academic year and receive institutional financial support at any level up to sixty‑five percent of his/her full compensation for that period, in accordance with institutional policies.

  2. A faculty member may take a sabbatical leave for one semester of the academic year and receive financial support from the institution at any level up to a maximum of his/her full compensation for that period.

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D. Policy Statements:

The following conditions govern the faculty sabbatical program:

  1. In the administration of sabbaticals, salary funds generated by academic year sabbatical leaves, leaves without pay, by personnel turnover, or by personnel reassignment from General Public Revenue (GPR) support may be used to employ, where necessary, temporary replacement instructional staff to maintain the level and quality of instructional services to students.

  2. A faculty member may receive and is encouraged to seek supplementary grants or other awards while on sabbatical leave, but such compensation, when combined with the amount of institutional compensation, shall not exceed the full compensation normally received from his/her institution for that period.

  3. Such additional grants or awards may be received by a faculty member only if the conditions for accepting the additional resources do not interfere with the stated purposes of a faculty member’s sabbatical program.

  4. A faculty member may seek additional support specifically for travel or unusual living expenses incidental to the sabbatical program without restriction by the full-compensation maximum (see condition #3 above). Several UW-Eau Claire grant programs may provide sources of additional support. You should consult with the Office of Research and Sponsored Programs as early as possible.

  5. A faculty member may not use the sabbatical leave to accept other paid employment during the period of the leave, including Winterim teaching at UW-Eau Claire, unless this is stipulated as a condition of the leave. If so stipulated, condition #3 is operative. Please note that because both fall and spring semesters include a portion of the Winterim term, teaching during Winterim is excluded during any sabbatical.

  6. A faculty member must specify all grants or other awards applied for or to be received during the leave in his/her application for the sabbatical program.

  7. A faculty member must return to the institution for at least one academic year of service after the termination of the sabbatical. If the faculty member does not return, any compensation (salary, plus the University’s share of fringe benefits) received from the institution during the sabbatical must be repaid.

  8. Any questions about copyrights for the publication of books, laboratory manuals, etc. stemming from projects funded under this program must be addressed before the proposal is submitted for review. Faculty should contact John Pollitz, copyright officer, L3005, 715-836-3715, for additional information.

  9. Projects involving human subjects must be approved by the Institutional Review Board for the Protection of Human Subjects before they are implemented. The necessary application forms are available from the Office of Research and Sponsored Programs or online at: http://www2.uwec.edu/ORSP/IRB/index.htm.

  10. Projects involving animals must be approved by the Institutional Animal Care and Use Committee (IACUC) before they are implemented. The necessary application forms are available from Dr. Dan Janik, Chair, IACUC, telephone 715-836-5023, janikds@uwec.edu.

  11. Publications or presentations resulting from work funded by this leave program should acknowledge that the funds to support the project came, in part, from the University of Wisconsin-Eau Claire Faculty Sabbatical Leave Program.

    • A faculty member must submit a written report to the Office of Research and Sponsored Programs, the chair, the appropriate college dean, and the provost outlining his/her accomplishments during the leave within two months of the end of the sabbatical (March 1 for Fall sabbaticals, Oct. 15 for Spring and Academic Year sabbaticals). The final report will be filed with the original proposal, and constitutes evidence that public funding was appropriately spent on this sabbatical leave.

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E. Regent Guidelines:

In approving sabbaticals UW institutions are asked by the Board of Regents to continue to give consideration to projects that support the mission of the institution, in recognition of the fact that sabbatical leaves are funded by the institution and are to serve institutional purposes.

Additionally, the Board of Regents Education Committee identified the following emphases to be included in the sabbatical guidelines:

  • The scholarship of teaching and learning
  • Interdisciplinary activities
  • Collaborative program activities
  • International education
  • Application of technology to instruction and distance education

The UW-Eau Claire mission is given below:

We foster in one another creativity, critical insight, empathy, and intellectual courage, the hallmarks of a transformative liberal education and the foundation for active citizenship and lifelong inquiry.

We fulfill our mission through a pervasive university commitment to provide:

  • Rigorous, intentional and experiential undergraduate liberal education for life and livelihood;
  • Strong, distinctive professional and graduate programs that build on and strengthen our proud tradition of liberal education;
  • Multicultural and international learning experiences for a diverse world;
  • Exemplary student-faculty research and scholarship that enhance teaching and learning;
  • An inclusive campus community that challenges students to develop their intellectual, personal, cultural, and social competencies;
  • Educational opportunities responsive to the needs of our communities, state, region and beyond; and
  • Academic leadership in transforming liberal education.

In addition to the University of Wisconsin System Mission and the Core Mission of the University Cluster Institutions, the University of Wisconsin-Eau Claire has the following select mission:

  • To provide undergraduate education in a broad range of programs, based on a strong general education component emphasizing the liberal arts and sciences, offering degrees in the arts and sciences, allied health fields, business, education, nursing, and other areas that grow clearly from university strengths and meet identifiable regional and state needs;
  • To provide graduate education, at the master’s and specialist levels, in select programs that grow clearly from undergraduate strengths and meet identifiable regional and state needs;
  • To support and encourage scholarly activities, including research and creative endeavors, that enhance its programs at the associate and baccalaureate level, its selected graduate programs, and its special mission; and
  • To support the cultural, educational, and economic development of the immediate region in a variety of ways, including its outreach and community service programs.

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F. Preparation of the Proposal

Online Application Process

ORSP forms are now processed in the BPLogix Eform system using electronic stamps associated with your university ID as your signature. Supporting documentation can be uploaded as an attachment to the form. Some of the eforms are not yet active and, if so, the PDF version form can still be accessed below. For more information about BPLogix and instructions, see our Eforms page. Click here to log in to BPLogix using your UW-Eau Claire ID and password.

Complete the form online. The following documents should be attached:

  • Long Abstract
    • Limited to 300 words
    • Paste into BP Logix form
  • Narrative
    • Describe the project you propose to undertake during the time in which you would be on leave.
    • The narrative must be double-spaced and 10 pages or less in length, with page numbers. In fairness to all applicants, reviewers will significantly downgrade proposals that do not conform to this standard.
    • Include the following:
      • Goals: What are the goals of the project, i.e. what is it designed to accomplish
      • Location(s): Where will the project be conducted?
      • Schedule: Indicate your anticipated use of time and expected outcomes.
      • Procedures: How will the project be conducted, i.e., how do you plan to accomplish the goals specified previously?
      • Needs/Benefits: What do you perceive to be the benefits to you and the University as a result of the proposed project?
      • Evaluation: How will you be able to determine the extent to which you have accomplished your goals? What changes or results do you anticipate for your proposed project?
    • See Section H: Evaluation of Proposals below for additional information.

  • Background Data

    • Provide a written description of your professional experience.

    • Include the following:
      • Indicate the number of years of full-time instructional service (or its equivalent) you have had in the UW System. Please describe or explain “equivalent service” if you are including it in your years of full-time service
      • List all leaves of absence from the University and their dates regardless of funding sources  received (including personal resources).
      • List all other grants or awards planned or applied for to provide supplementary support during the period covered by the sabbatical.
      • Indicate what you consider to be your significant contributions to teaching and scholarship.
      • Outline the qualifications that will enable you to undertake the proposed project.
      • Indicate the type of sabbatical leave you plan to take, i.e. one semester (full-time) or two semesters (half-time).
  • Curriculum Vita: Attach a brief current professional vita not to exceed four pages.
  • Letters of Endorsement
    • Attach letters of endorsement from your department chair or other scholars familiar with your work and the expected impact of the proposed sabbatical leave.
    • These may help to provide further context for your project, and serve to confirm its importance.
    • Also, if resources are promised by any outside entities (e.g., office space at another institution, funding) include evidence of the availability of such resources.

NOTE:  A list of previous sabbatical awards is available, as are examples of successful proposals. Contact ORSP at 836-3405. Proposals may be submitted for preliminary review and comment to the Office of Research and Sponsored Programs in advance of the final proposal. Faculty wishing to receive this preliminary review should submit their draft proposal more than three weeks before the Sabbatical application deadline date.

This application is for Sabbatical Leave only. Funding for activities discussed in your proposal must be sought from other university or extramural sources. It is a good idea to begin discussions with ORSP staff during the development stage of your proposal regarding possible funding sources for the activities you plan to pursue. to top

G. Timetable for Sabbatical Proposals:


August 20, 2013, Deadline for submitting a narrative draft if you wish for input prior to proposal submission. It is better if you submit earlier.  Send proposal draft as an attachment to orsp@uwec.edu

August, 21, 2013, 3:00 pm in CETL 
 Presentation on Preparation of Sabbatical Proposals for 2014-2015.

September 10, 2013, Deadline for submission of form via BP Logix to the office of your dean.

November 1, 2013, List of recommended proposals due at UW System Office of Academic Affairs. Approved UW-Eau Claire proposals will be forwarded by the Provost and Vice Chancellor.

December 2013, Formal announcement of awards by the Board of Regents.

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H. Evaluation of Proposals:

The Screening Committee considers the following points as it ranks sabbatical proposals.

  1. Priority is given to those projects that contribute to the professional growth of the proposer. These projects often demonstrate both scholarly activity and faculty renewal.
  2. Projects should be designed to benefit the individual faculty member rather than to meet departmental, school, or college retraining objectives.
  3. Each proposal is expected to provide documentation indicating:
    1. That the project is a significant activity in relation to other available self‑renewal opportunities; for example, explain why the objective of the project is impractical to pursue without the sabbatical leave;
    2. How the project will enhance some aspect of the candidate’s future professional status and responsibilities and benefit the University of Wisconsin‑Eau Claire;
    3. That the project’s goals and activities are supported by the applicant’s credentials;
    4. If collaboration is essential to the project’s success, that endorsement by collaborator(s) or other extramural sources of support are provided;
    5. That a detailed timeline has been established to meet the objectives of the proposal and that the logistics of any off-site or on-campus activity are clearly defined;
    6. That a plan is formulated for assessing achievement of the goals; and
    7. That any activities regulated by University policies have prior approval -- for example, copyrights, patents, research involving humans as subjects, or use of animals in research.
Click here to see the Evaluation Form used by the review committee. Please contact Assistant Vice Chancellor Karen Havholm with questions.

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I. Selection Guidelines:

The following guidelines govern the process for sabbatical leave:

  1. Each institution establishes specific application requirements and selection procedures in accordance with Wisconsin Statutes 36.11 (17). Selection procedures should provide joint faculty and administrative review and approval, should ensure faculty proposal selection under nondiscriminatory principles, should certify that the quality of program offerings will not be reduced below acceptable standards, or that necessary departmental and university functions will not suffer from delay or interference occasioned by the absence of those faculty on a sabbatical leave. Selection procedures should also take into consideration the department’s and the institution’s capacity to support the sabbatical program through fiscal resources, collegial coverage, ad hoc appointments, etc. The faculty sabbatical application and selection protocol for each institution is on file in the UW System Office of Academic Affairs.
    NOTE: Departments may have additional guidelines and policies governing the sabbatical leave program. Faculty considering applying for this program should check with their Department Chair regarding department policies.

  2. In keeping with these guidelines, the UW-Eau Claire selection process is as follows:
    1. The sabbatical review committee is composed of the tenured faculty members of the University Research and Creative Activity Council, supplemented as needed by tenured members of the CETL Advisory Board. The committee screens sabbatical leave proposals and forwards their ranking, together with all supporting materials, to the Provost for review. Members of the screening committee will be announced each fall for that year.
    2. The Provost will forward the final list of faculty recommended for sabbatical leave to UW-System Administration and will certify that the quality of program offerings will not be reduced below acceptable standards by the absence of those faculty members on sabbatical leave. The Provost shall certify that the screening process followed nondiscriminatory principles.

  3. The formal call for faculty sabbatical proposals for the academic year 18 months hence will be announced by the Chancellor in March of each year. The names of faculty members selected for sabbatical leave and other appropriate information will be forwarded to the System Vice President for Academic Affairs by November 1 of each year. In addition, this communication will contain:
    1. A brief paragraph abstract of the proposed sabbatical project (taken from the electronic version of SAB Form II) and a brief updated professional vita not to exceed four pages.
    2. Certification by the chancellor or a designee that the eligibility requirements, compensation arrangements, and related conditions of the appointment, and the guidelines outlined in the preceding sections of this document have been observed in the determination and granting of the awards. Certification must also be made as to the fiscal capability of the institution to support the number of sabbaticals being granted. This allows institutions to nominate as many faculty for sabbaticals as can be supported within their existing resources.
    3. A description of the source of support for each sabbatical, i.e., collegial coverage, ad hoc appointment, or other.

  4. Formal announcement of those faculty members receiving sabbatical awards will be made annually at the December meeting of the Board of Regents.

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J. Final Report:

The final report on the sabbatical should be 2-4 pages long. It should review briefly the goals outlined in the sabbatical proposal and then describe the accomplishments of the sabbatical, describing reasons for any changes in direction or scope. The report should be submitted to the chair, the appropriate college dean, and the provost with a copy to the Office of Research and Sponsored Programs by March 1 for Fall semester sabbaticals or October 15 for Spring semester or academic year sabbaticals.
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