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Withdraw from the University

If you are considering dropping/withdrawing from ALL of your courses (regardless of how many courses), you are considered to be "withdrawing" from the University.

The withdrawal process differs slightly depending on the term.  Please select a semester or session in which you intend to withdraw:

  • Fall and Spring Semesters - Specific information related to withdrawing from Fall or Spring semesters (below on this page).
  • Summer Session - Specific information related to withdrawing from summer session.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Overview for Fall and Spring Semesters

While attending UW-Eau Claire, circumstances may arise that require a student to withdraw from the University. If you are considering dropping/withdrawing from ALL of your courses (regardless of how many courses) after the term begins, you are considered to be "withdrawing" from the University. This procedure is not to be confused with dropping/withdrawing from a single course or several courses. After the term begins, students CANNOT withdraw from the University by attempting to drop/withdraw from all of their classes online. MyBlugold CampS will not allow a student to drop/withdraw from their last class online.

Keep in mind that set withdrawal deadlines are established for each course and your date of withdrawal can have an impact on tuition/fee charges owed to the institution and whether a "W" grade will be assigned to your academic record. See the Academic & Registration Calendar for withdrawal deadlines and the Refund Schedule / Financial Aid Repayment Notice  for refund information associated with term withdrawals. The withdrawal deadlines and the refund schedule DO NOT ALWAYS MATCH.

Note: Short-term courses academic and refund deadlines are prorated based on the class length. Information specific to short-term courses is listed below.

A decision to withdraw should be given careful consideration. Withdrawal can have a major impact in terms of veteran's benefits, athletic eligibility, financial aid, student loan repayment deferral, and other situations which have specific consequences from withdrawal. If you are considering withdrawing, you are encouraged to consult with your adviser and the Financial Aid Office prior to completing the official withdrawal process so that you may discuss the best possible outcomes for your individual circumstances.

 

Withdrawal Process for Regular Session Courses in Fall and Spring


Prior to the Start of Classes

 

Students who are withdrawing from the University prior to the start of the term may do so using MyBlugold CampS.

1. Drop each of your classes: Use MyBlugold CampS to drop each class. (Self Service > Student Center) If you are able to successfully drop all of your classes on MyBlugold CampS, no other action is required to withdraw from the term.

2. Apply your registration deposit: If you do not plan on returning to the University the following semester, log into MyBlugold CampS, and apply your $100 registration deposit (Main Menu > Self Service > Registration > Deposit Roll, select "Apply"). If there are no outstanding charges, the deposit will be refunded to you. If you still have charges on your account, it will reduce your balance.

First Two Weeks of Fall / Spring Term (no record of enrollment)

 

Students who wish to withdraw from the University within the first two weeks of the term can complete the withdrawal eform.

1. Complete a withdrawal eform: Prior to submitting the eform, ensure you read and understand the Statement of Responsibility and Financial Aid Recipients sections of the eform. This form is available only during the first two weeks of a semester.

2. Notification: After Records & Registration receives and processes your submitted eform, you will receive an email notification indicating your withdrawal has been processed.

If you withdraw from the University, you will be charged a fee of $50 for a first-week withdrawal and $100 for any withdrawal during the second week.

Weeks Two Through Eleven of Fall / Spring Term (record of enrollment)

 

Students withdrawing from the University after the first two weeks of the term are required to meet with a Dean of Students staff member prior to withdrawing from classes. A "W" will be recorded on the academic transcript.

1. Contact the Dean of Students Office: Meet with a Dean of Students staff member.

Dean of Students Office
SchofieldHall 240
deanofstudents@uwec.edu
Phone:715-836-5626

The Dean of Students Office may request a consultation with the Associate Dean of your college.

2. Complete a Withdrawal from Classes Form: This form will be given to you when you meet with a Dean of Students staff member.

3. Consult with the Bursar's Office: The Bursar's Office (Schofield Hall 110) will review your account information and determine the account balance as a result of a withdrawal from classes. Please note that if you are a financial aid student you may owe additional fees.

4. Completion: Records & Registration will process the completed form.

 

Consequences of Leaving the University Without Official Withdrawal

If you leave the University without officially withdrawing as per University regulations, you will be charged the full 100% of tuition and fees due to the University. If you are able to document that you have not attended the course(s) for which you registered (non-attendance), you will be assessed 20% of the original fees due, reduced to resident rates, and any late fees or finance charges.

 

 

Short-Term Course Information

Due to the length of short-term courses, all academic and refund deadlines are prorated. Refunds resulting from a withdrawal are calculated based on the class length.

The class length calculation is based on the start and end date of the class dates listed on the Class Schedule. The Term Session Information and Dates is available in MyBlugold CampS. This includes the last day to add and withdraw based on the course length.

The Refund Schedule / Financial Aid Repayment Notice website also has refund information specific to the length of the course.

The withdrawal deadlines and the refund schedule DO NOT ALWAYS MATCH.

 

Withdrawal FAQ


What is the difference between withdrawing and dropping?

An academic drop occurs when you remove yourself from a course(s) before or during the first two weeks of the term. There are no academic consequences from this action. The course will not post on any unofficial or official transcripts and does not count as attempted credit.

An academic withdrawal from a course occurs when you remove yourself from a course during weeks two through eleven. The academic consequences from this action include receiving the grade of "W" for the course, which will appear on any unofficial or official transcripts. A grade of "W" will not impact your GPA; however a "W" counts as an attempt for the repeat policy and financial aid purposes.

A withdrawal from the University indicates dropping/withdrawing from ALL courses during a given term. This procedure is not to be confused with dropping or withdrawing from a single course or several courses. After the term begins, students CANNOT withdraw by attempting to drop/withdraw from all of their classes online.

Note: You can drop all of your courses prior to the start of a term without going through the withdrawal process. This is considered "canceling your enrollment".

Where can I find important deadline dates?

See the Academic & Registration Calendar for withdrawal deadlines and the Refund Schedule / Financial Aid Repayment Notice associated with term withdrawals. The withdrawal deadlines and the refund schedule DO NOT ALWAYS MATCH.  Please note that summer and short-term courses have withdrawal time limits established on a basis prorated to withdrawal dates for full-term courses. A section specific to short-term courses listed above.

What is the "W" grade?

A "W" means a "Withdrawal" from a class, thus earning zero units for the class. It indicates that you were enrolled in the class through the first ten days of the term (prorated for a short-term course).  A "W" does not affect your grade point average in any way. It simply means you withdrew from the course.

However, please be aware that a course in which you receive a "W" counts as an attempt for the repeat policy and financial aid purposes.

Note: If a student withdraws from or fails to complete a course taken as a "repeat," the original grade earned will remain in the overall grade point average calculation.

How will the withdrawal appear on my academic transcript?

If you withdraw during the first two weeks ofthe term, the withdrawal date will be noted on your transcript but no course information will be listed for that specific term. 
If you withdraw after the second week, a "W"grade will be recorded as the course grade and the withdrawal date will benoted on your transcript.

I plan to return to my studies next term. Do I need to reapply?

No, you will be considered a continuing student even after you withdraw and will automatically be eligible to enroll for the following term. If you withdraw from the fall term, you will be eligible to enroll for spring courses. If you withdraw from the spring term, you will be eligible to enroll for summer and fall courses.

A student who withdraws from two consecutive terms must seek readmission to the University to enroll again.

How do I request my transcript if I am transferring to another university?

You can request an official transcript on
MyBlugoldCampS Self-Service > StudentCenter > My Academics > Request Official Transcript

If you have any question, please contact the Records and Registration Office, Schofield 128, 715-836-2425 for further assistance.

Do I need to pay tuition / fees if I withdraw?  Or if I've already paid, will I get a refund?

If you decide to withdraw from the University, your eligibility for a refund of tuition depends on when you withdraw during the term. If you withdraw before the term begins, you will be eligible for a full refund. On the other hand, if you wait until classes are already in session, you may not be eligible for any refund. Refund information is available on the Bursar's Office website:
Refund Schedule / Financial Aid Repayment Notice. If you still have questions after reviewing this information, please contact the Bursar's Office in Schofield 110, 715-836-4817.

Note:If you withdraw from the University before 60% of the term is over and you have received financial aid, you may be responsible for a repayment of your financial aid. Contact the Bursar's Office or the Financial Aid Office if you have questions.

What if I had extenuating circumstances and would like to request a refund?

Requests for a refund of all or a portion of tuition charges due to extremely extenuating and unexpected circumstances may be submitted in writing to theTuition Refund Appeals Committee through the Dean of Students Office. See the Tuition Refund website for more information.

How will withdrawing affect my financial aid?
 

For Fall/Spring Terms: It will depend on when you withdraw. If you withdraw after the 60% point in the term, then no federal refund calculation is required and you are entitled to all the funds disbursed to you. If you withdraw any time before the 60% point in the term you may be required to repay portions of the financial aid you received. The amount of aid you may keep when you withdraw is in direct proportion to the length of time you remained enrolled during the term. You will be billed for any balance owed as a result of returning the financial aid funds and any tuition refund will also be applied to repaying aid.

If I withdraw am I eligible for future financial aid?

Students must make Satisfactory Academic Progress to maintain their eligibility for financial aid.

Satisfactory Progress standards require students to successfully complete 67% of total attempted credits and to maintain a 2.0 GPA.  If withdrawing from the term will put you below that 67% completed standard or the 2.0 GPA, you will lose your eligibility for future aid until you can re-establish the minimum standards.  If there were extenuating circumstances that prevented you from making satisfactory progress, you are urged to submit a letter of appeal to the Financial Aid office.

What do I do if I live on campus and withdraw?

If living on campus, report to your Residence Hall Director to formally check-out of your residence hall or you will continue to be billed for room and board charges. Contact Housing and Residence Life, 715-836-3674 for further instructions.

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